This document is to inform you about how the information you are providing will be stored and used.
The City of Philadelphia (City) has a database known as the Adult Education Information System (AEIS). If you receive adult education services from an organization that uses the City’s database, certain information about you must be entered into it. This information includes your name, contact information, supportive services you may need, test scores, class placements, attendance, and grades. No sensitive information about you, such as your driver’s license number, social security number, citizenship or residency status, or financial information, will be collected or entered in the database.
When your information is entered into the database, individuals who have been authorized by the City will have access to that information for purposes of your education, such as communicating with you and tracking your progress. By providing your information to be entered into the database, you are agreeing to give those authorized individuals access to your information. They are not permitted to use it for any other purpose, except as follows.
From time to time the City and its contractors may also use your information to inform current and future City programming and policy, without using information that is identifiable to you personally. You have the right not to have your information used for programming and policy planning and may so indicate below. This will not affect your access to services. Only aggregate data will be shared publicly, unless the use of individual data is necessary to defend a legal claim, or the City is otherwise ordered to make such data public.
In signing this document, you are affirming that you understand how your information is entered into the database and how it will be shared and used. We ask that you let us know if any of your information should be corrected or updated.
We reserve the right to update this notice and change our privacy practices. If we do, we will post the updated practices on our website at https://www.phila.gov/documents/adult-education-notice-of-privacy-practices/.
